GUARANT International (the Conference Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Hotel reservations will be processed on a “first come, first served” basis. We recommend booking your accommodation as soon as possible.
|GUARANT International strongly advises participants not to work with any unauthorised vendors/companies who may offer you hotel reservation services by phone/email with “discounted conference rates” and try to obtain your personal data including credit card details.|
List of hotels
|Hotel||Room type||Price in EUR
SGL / DBL
|Distance to the Hotel Marinela|
|Hotels close to the venue|
|Hilton *****||deluxe||142/164||15 min on foot|
|Sofia Hotel Balkan *****||classic||121/137||3 stops by metro|
|Rosslyn Central Park ****||classic||131/142||2 stops by metro|
|Best Western Lozenetz ***||comfort||55/60||15 min on foot|
|Hemus ***||classic||37/48||10 min on foot|
|twin business suite||71/71|
All rates quoted are per room per night including breakfast and 9% VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
Please note that price of accommodation is not included in the registration fees.
Group bookings cannot be made online as different terms and conditions apply. For further information, up-to-date availability and reservation, please contact the Conference Secretariat at email@example.com.
To make a hotel reservation, please complete the ONLINE ACCOMMODATION FOR /temporarily suspended/ which is the part of the Online Registration Form. Your password is the same for both forms.
A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.
Any change or cancellation of the hotel reservation must be sent in writing at firstname.lastname@example.org. Please do not contact hotels directly.
Extra services and expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. The hotel may ask for a guarantee for extras by credit card preauthorisation or by deposit.
The following cancellation conditions apply to cancellations, modifications and no shows of a hotel reservation.
|Cancellations received||Cancellation fee|
|before 27 April 2020||full refund, handling fee of 30 EUR will be deducted|
|28 April 2020 – 7 May 2020||30% cancellation fee for each cancelled night|
|8 May 2020 – 14 May 2020||50% cancellation fee for each cancelled night|
|From 15 May 2020 incl. a no show||100% cancellation fee for each cancelled night|
In case of a no show, the room will be kept for the guest until 12 PM on the day following the date of expected arrival; after that the room will be released.
Methods of payment
Accommodation fees must be paid in EUR by one of the following methods:
1. Credit or Debit Card
For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.
2. Bank Transfer
The bank details including the 10-digit variable symbol will be automatically sent to your email address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.
Please note that bank transfer payments will only be accepted by 27 April 2020. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.
All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.